home..  info..  submission guidelines..  books..  format..  
 manuscript format 

Use the following guidelines as you prepare your manuscript for submission to Pacific Press®. Before submitting any material to Pacific Press®, please review our Authors Guidelines. We prefer to receive query letters or proposals rather than full manuscripts.

Use these links to find the section you need.

Formatting

Titles and subheads

Hyphens, dashes, and quotation marks

Numerals vs. numbers in words

Quoting and citing materials

Footnotes and endnotes

Miscellaneous

Submitting your manuscript


Formatting

  1. Use margins of 1" all around and tabs with an indent of 0.5". In a word processor, you can eliminate all tabs and simply set your style to include a 0.5" indent to the first line of a paragraph, because eventually we have to take out all tabs before formatting.
  2. Use any font and type size you wish. We typically edit in 12-point Times New Roman. If you use that setting, we have one less change to make.
  3. Use left alignment for text, which is what you see on this page. Dont use full alignment or right alignment for text.
  4. Use double spacing. Double spacing and one-inch margins (see #1 above) are important tools for us to estimate the size of a book in print.
  5. Pages should be numbered sequentially throughout the manuscript.
  6. Do not add blank lines between paragraphs. We will have to take them all out again.
  7. Do not add two spaces after a period at the end of sentences. Books have one space after the period. Please do a search and replace and remove all double spaces after periods.
  8. If you submit your manuscript as one big electronic file, please end each chapter with a page break so the new chapter begins on a new page.
  9. Ellipses are written with a space between each period . . . Do not use the ellipsis character (...) available in some fonts. An ellipsis at the end of a sentence has a total of four periods. For example:

         The end. . . .

  10. Quoted material that exceeds 99 words should be indented a half inch from each margin, and an additional space should appear above and below the quote.
  11. Use italics to add emphasis to a word or phrase, not boldface, nor underline, nor ALL CAPS. Yes, we are violating the no boldface rule on this Web page, but it is standard practice in books to use italics only.
  12. Conduct a spell check with your word processor. A huge number of small errors can be eliminated this way. Be wary of the grammar checker, which is often misleading.
  13. [ Back to Top ]

     

    Quick Guide to FORMATTING
      Margins:   1 inch
      Indents:   0.5 inch
      Font:   Times New Roman
      Font Size:   12 point
      Alignment:   Left
      Spacing:   Double
      Page #s:   Yes
      Paragraphs:   No space between
      Periods:   Single space after
      Page break:   End of chapter
      Ellipses:   three periods, space between each
      Quotes:   0.5-inch indent on entire quote and one space above and below (99 words or more)
      Emphasis:   Italics only
      Spell check:   Yes!

    [ Back to Top ]

     

Titles and subheads

  1. Chapter titles should be boldfaced, centered, and in title case (initial caps) as follows:

    Chapter 2

    A Day in a Dogs Life

  2.  

  3. Subheads within a chapter should be boldface, not italic. They should be lower case except for the first letter of the first word. For example: The second day in a dogs life. If a second layer of subheads is necessary, use italics. Try to avoid numbered lists if possible, except when giving a succinct list of points.

[ Back to Top ]

 

Hyphens, dashes, and quotation marks

An em-dash is a long dash used to set off material—like this—in a sentence. Do not put a space before and/or after the dash. Use two hyphens only if the em-dash isn't available to you.

One important setting in Microsoft Word under the AutoFormat as You Type tab is the box to replace straight quotes with smart quotes. Under Replace as you type, check Straight quote with smart quotes so that all incorrect straight quotation marks (which look like this: ") are changed to normal quotation marks (“ ”).

[ Back to Top ]

 

Numerals vs. numbers in words

  1. Style for books calls for all numbers under 100 to be written out: ten; twenty-seven; ninety-nine. Approximate numbers, large or small, are also written out: nearly two hundred.
  2. Above 100, use numerals: 125; 473; 5,873.
  3. Use numerals for figures with decimal amounts and percentages: 87.3; 47 percent. Note: always use the word percent, not the symbol %.

[ Back to Top ]

 

Quoting and citing material

  1. If you quote from a book or magazine, please include a photocopy of the quoted material so our copy editors can easily verify the wording. This is very important. All sources must be verifiable.
  2.  

  3. When citing Bible texts, always use this style:
    For God so loved the world that he gave his only begotten Son that whosoever believeth in him should not perish but have everlasting life (John 3:16).
    Note that there is no period at the end of the sentence until after the closing parenthesis.
  4.  

  5. Try to choose one version for most of your Bible quotations, and name that version at the beginning of the manuscript with a statement like this:
    Bible texts are taken from the New International Version (NIV) unless otherwise noted.
    When you quote from other versions, use the standard abbreviation for that version with the text citation, e.g. (John 3:16, NKJV).
  6.  

  7. Use a comma followed by a space to indicate a quotation of two verses: (John 3:16, 17)
  8.  

  9. Use an en-dash for three or more verses: (John 3:16–18). An en-dash is longer than a hyphen and shorter than an em-dash. Youll find it in the Insert Symbol menu in Microsoft Word.
  10.  

  11. Use a semicolon to separate citations taken from different chapters or books: (John 3:16, 17; 5:11) (John 3:16; Luke 11:5)
  12.  

  13. If you begin your quotation in the middle of a verse, or end before the end of the verse, it is not necessary to include ellipses to indicate missing material. Do not begin the sentence this way: . . . and the Lord said or end it with The Lord said . . . Use ellipses only when you leave out material from the middle of a quotation.
  14.  

  15. We have a standard set of abbreviations for the Bible books, but its fine if you write out the full name of the book. Do not abbreviate Bible books with four or fewer letters in their name.

[ Back to Top ]

 

Footnotes and endnotes

  1. If you have footnotes or endnotes, follow the style in The Chicago Manual of Style. In recent editions this information is in chapter 15, Documentation 1.
  2.  

  3. A basic book citation should read as follows: Author [first name, last name], Title (City: Publisher, copyright date), ##. (## represents the page number.)
  4.  

  5. A basic magazine citation should read like this: Author, [first name last name] Article Title, Periodical Title # (date): ##. (Volume number, represented by #, is written as a numeral. Volume number is not required for most popular magazines if the date of the issue is given. ## represents page(s) where the quoted material is found.)
  6.  

  7. We do not use the abbreviation p. or pp. for page numbers, but simply write out citations as follows for books. This information is usually put into an endnote. Author, Title (City of pub: publisher, year), ##.
  8.  

  9. For Ellen White books, the book name followed by page number is fine. There is no need for p. or pp. before the number. For example: The Desire of Ages, 57.

[ Back to Top ]

 

Miscellaneous

  1. OK is correct. O.K. and okay and Okay are not correct. Please do a search and replace to make OK consistent in your manuscript.
  2.  

  3. When you write a series of three or more items, please add the comma before and: Cats are feline, furry, and fussy.
  4.  

  5. We do not capitalize the words biblical or scriptural.
  6.  

  7. We capitalize the words Word and Scripture when theyre used as names of the Bible. We do not capitalize scripture when it refers to verses or sections of the Bible. For example: There is a scripture on this subject in 1 Corinthians.
  8.  

  9. Camp meeting is two words.
  10.  

  11. We capitalize Sabbath School.

[ Back to Top ]

 

Submitting your manuscript

Please refer to our Authors Guidelines for full instructions on how to submit manuscripts to Pacific Press®. If you have further questions, please send an email to


 

[ Back to Top ]
Last updated February 2011

 
 

 

adventistbookcenter.com contact us legal notice
libreriaadventista.com children's privacy site map